Notification and Late Registration of Births Notification and Late Registration of Births

Notification of Birth (Child younger than one year)

Organisation:

Ministry of Home Affairs and Immigration

Requirements:

The following documents are required:

  • Proof of birth (Child's health passport)
  • The original or certified copy of the ID card and birth certificate for one or both parents. If you are a foreigner living in Namibia, bring your passport and the permit giving you permission to be in Namibia. It is best that both parents come in person. If one of the parents has died, you should bring also bring a certified copy of the death certificate.
  • If the parents of the child are married to each other: Original or certified copy of the marriage certificate or statement from the village headman/woman (traditional leader) if the parents are married under customary law.

If you have lost your own documents, you should first apply for replacement copies at the nearest Ministry of Home Affairs and Immigration offices and then register the birth of your child.

Procedure:

  1. Parent(s) should complete a Birth Notification Form.
  2. The Birth Notification Form should be submitted with any other required documents at any Ministry of Home Affairs and Immigration office were birth registrations take place.
  3. The Ministry will issue a birth certificate if all the requirements were met and the Birth Notification Form was complete correctly.

Births registered offices:

  • Child is younger than 1 year: Hospital, sub regional MHAI office, and some magistrate's courts
  • Child is older than 1 year: Regional MHAI office

Contact Information:

Contact No Head Office: +264 61 292 2111

Birth Certificates Birth Certificates

Requirements:

Correction (Spelling Mistake):

  • Correction Form
  • Original Birth Certificate
  • Documents to act as proof of requested change issuance

Change of Parent(s) Particulars:

  • Change of Parent Particulars Form
  • Original Birth Certificate
  • Certified copy of parent(s) ID or Birth Certificate
  • Affidavit stating parental consent for change (from each parent on, or to be added to, the Birth Certificate)

Re-registration (Children under 16 years)

  • Reregistration Form
  • Original Birth Certificate
  • Certified copy of parent(s) ID or Birth Certificate
  • Certified copy of parent's Marriage Certificate (If married)
  • Affidavit (from each parent involved) stating parental consent for change

Change of Surname:
(Applicant possess Namibian ID and wants to change details on their Birth Certificate that will also require a change of details on a Namibian ID)

  • Change of Surname Forms
  • Police Clearance
  • Original Birth Certificate (including dependents, if included in application)
  • Certified Copy of ID
  • Affidavit with Declaration Statement as to why you are requesting a change of surname
  • Objection letters from Justice (2 inserts in Government Gazette)
  • Adverts in 2 newspapers, 2 times

Submission for Change of Surname:
(Applicant does not possess Namibian ID, or wishes to change Birth Certificate to match their ID)

  • Submission for Change of Surname Form
  • Original Birth Certificate (including dependents, if included in application)
  • Document to act as proof of requested change
  • Affidavit with Declaration Statement for adults
  • Parent's ID or Birth Certificate for minors (Original and certified copy)
  • Affidavit stating parental consent for minors if parents are applying on their behalf
  • Fingerprints

Confirmation/Verification:

  • Original Birth Certificate
  • Letter from requesting authority

Fees:

  • Correction (Spelling mistakes): N$ 30
  • Change of Parent(s) Particulars: N$ 30
  • Re-registration (Children under 16 years): Free
  • Change of Surname: N$ 220 (Additional charges will be incurred for advertising)
  • Submission for Change of Surname: N$ 80 (Minor) / N$ 220 (Adult)
  • Confirmation/Verification: Free

Who can Apply for Birth Registration? Who can Apply for Birth Registration?

Situation Who can register the birth? What will the surname be on the child's birth certificate?
Both parents want to register birth. Parents are married. Either parent. Marriage certificate must be provided. Surname of the married parents. If the parents use different surnames, parents can choose which surname of these surnames to give the child.
Both parents want to register the birth. Parents are not married. Either parent. Father will be listed on birth certificate only if both parents consent to it. Father should be present, or provide sworn statement that he has consented to be listed on birth certificate. It can be the surname of either parent. Surname of father will be used only if he and the mother both consent to this. Surname will otherwise be the surname of the mother.
Mother or father wants to register birth. Parents are not married. The other parent is alive but not participating in the registration of the child. Either parent. Mother is not required to give any information about the father, but the father must provide documents for the mother if he is the one registering the child. Surname of the parent registering the birth. Father's surname will be used only if both he and the mother consent to this. Otherwise child will have the mother's surname.
Mother or father wants to register birth. The other parent is deceased. The surviving parent. Mother is not required to provide information about the father if the parents are unmarried. The death certificate of the deceased parent should be provided if the his/her name is to be added to the birth certificate. Deceased parent's name can only be added when the birth certificate is issued for the first time. Deceased parent cannot be added to the birth certificate at a later stage. If a death certificate is provided of a parent, the surname of either parent can be used. If the death certificate is not available, the surname of the parent registering the child will be used.
There are no parents living. The child is a orphan. The child's caregiver can register the birth. Any document that proves the child's identity and place of birth. Could be parent's ID cards, birth certificates and death certificates, or a letter from a headman, school principal or social worker. Surname of either parent, provided that there is sufficient information to prove the relationship.
There are no parents living. The child is a orphan. Children can register their own birth when they are old enough. Two people must accompany the child who have been born in Namibia, have a Namibian ID and are at least 5 years older than the child. They must be able to confirm that the child was born in Namibia. If any document of either of the child's parents exists, it should be provided. Surname of either parent, provided that there is sufficient information to provide the relationship.